Exhibitor Resources

Hotel Information & Deadlines

Hotel Address

Austin Marriott Downtown

304 E Cesar Chavez St, Austin, TX 78701

Rooming Link

https://book.passkey.com/gt/220476870?gtid=c8ef8d43f09485e1d7d8c1dfd45e82df

Room Rate: $229

Must book by July 7th 2025

Rep Badge Info Due by July 25th

For each representative please provide the following:

1. Name

2. Title

3. Email

4. Cell Phone #

Premier Foundation- includes (8) rep badges

Foundation Level - Includes (5) rep badges

Fellowship Level- Includes (3) rep badges

Additional badges are limited and can be purchased for a fee of $250. Reach out to gjoslin@magnifigroup.com for more information

Contacts

IEP Event Staff

Gracy Joslin

Sr. Account & Event Manager

gjoslin@magnifigroup.com

Addie Hardten

Event Manager

ahardten@magnifigroup.com

Exhibit Hall Times

Exhibit Hall

Exhibit Hall Location: Waterloo Salon 4

Set up

Friday August 8th: 6:00 PM- 11:59 PM

Saturday August 9th: 6:00 AM- 10:30 AM

** All booths must be set up by 10:30 AM**

Tear Down

After the last exhibition session until 7:00 PM

Exhibit Breakout Sessions

11:15 AM- 12:30 PM: Industry Breakout 1

3:45 PM- 5:00 PM: Industry Breakout 2

*Note this is the only time fellows and early attending's will be in the exhibit hall. Please also note these are subject to change *

Exhibit Hall Logistics

Logistics

Logistics: fellows and early attendings will be divided into groups of 2-3. They will have rotation assignments telling them which table to start and finish at.

Rotations will likely be 7-8 minutes (the exact number depends on the # fellows). We will ring a bell or announce when its time to rotate. At that time is when you will give the fellow a sticker to place on the back of their program (we provide sticker logos) AND scan their Counter10 Event Ticket.

They are aware they must collect all exhibitor stickers & scan their event ticket by the end of the second exhibit hall rotation session.

Shipping Info

Shipping- FedEx Business Center

Location: 6th floor

Hours of Operation & Contact:

M-F: 7:30a- 6:00p

Sat/Sun: 7:30a- 2:00p

**Note: Hours will be extended to ensure you have the ability to receive packages**

To ensure a smooth inbound and outbound experience. FedEx asks that you call in to put a method of payment of file with their team and work with them on delivery to the exhibit hall

Phone: 512.501.3872

Fax:512.391.1539

Email: pm3872@FEDEX.COM

Guidelines:

Shipments will not be accepted more than 5 business days before the conference

Shipping Address

Please address all shipments to the following:

(Company Name) (Rep Cell)

c/o FedEx Office at Austin Marriott Downtown

304 E Cesar Chavez St.

Austin, TX 78701

(Electrophysiology IEP)

Box _of_

Full Shipping Guidelines -->

Booth Sizing & Supplies

Booth Sizes

Booth Size:

Foundation Level & Premier Foundation Level

(2) 6' x30" table in 10' x 20' booth space with 4 chairs

Fellowship Level

(1) 6' x30" table in 10' x 10' booth space with 2 chairs

Power and AV

Each booth will come with the following:

Standard power drop- All additional AV needs will need to be ordered through the hotel's AV Company
- Contact: Markey’s AV / Rental & Staging
  amdavsales@markeys.com | 737.787.6972
Attendee List- including names, center/ location and contact info of all fellows and early attending's at the conference
Stickers to hand to the attendees for their passport booklet after each rotation will be provided.

Overall Weekend Logistics

Dress Code

Whatever you are most comfortable with! Friday is optional cocktail attire and the remainder of the weekend is business casual.

What can I attend?

Encouraged:

Friday cocktail reception & General Session
Breakfast & Snack Breaks
Saturday & Sunday General Session

Exclusive:

Sponsored events such as the educational dinners and simulation sessions
Faculty Dinner is exclusive to faculty, premier foundation, and foundation level sponsors.

If you have any questions on what is open for all to attend please reach out.